{"id":9075,"date":"2022-11-08T07:39:06","date_gmt":"2022-11-08T06:39:06","guid":{"rendered":"https:\/\/actonic.de\/so-gewaehrleisten-sie-sichere-arbeitszeiterfassung-mit-jira\/"},"modified":"2023-09-13T13:37:55","modified_gmt":"2023-09-13T11:37:55","slug":"how-to-ensure-secure-time-tracking-jira","status":"publish","type":"post","link":"https:\/\/actonic.de\/en\/how-to-ensure-secure-time-tracking-jira\/","title":{"rendered":"How to ensure secure time tracking with Jira"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_empty_space][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"1811\">Before we present you the solution, we want to point out the <strong data-renderer-mark=\"true\">problems with data privacy compliant time tracking.<\/strong><\/p>\n<h2 id=\"Data-protection-and-time-tracking-\u2013-do-we-have-a-match?\" data-renderer-start-pos=\"1925\">Data protection and time tracking \u2013 do we have a match?<\/h2>\n<p data-renderer-start-pos=\"1982\">Clear answer: yes.<\/p>\n<p data-renderer-start-pos=\"2003\">Of course, you should keep an eye on your employees&#8217; work motivation. No one likes to be a protagonist in <strong data-renderer-mark=\"true\">\u201cBig Brother\u201d<\/strong> and be constantly supervised.<\/p>\n<p data-renderer-start-pos=\"2155\">Therefore, first, make sure that you will transparently communicate the <a class=\"css-tgpl01\" title=\"https:\/\/actonic.de\/en\/how-to-master-new-laws-on-working-time-recording-in-europe\/\" href=\"https:\/\/actonic.de\/en\/how-to-master-new-laws-on-working-time-recording-in-europe\/\" data-renderer-mark=\"true\"><strong data-renderer-mark=\"true\">benefits of time tracking<\/strong><\/a> with Jira. Communicate that important personal data like timesheets are completely secure. This knowledge is essential to your company culture. In addition, stricter privacy-compliant time tracking policies may be required by law in the near future. <a class=\"css-tgpl01\" title=\"https:\/\/actonic.de\/en\/mandatory-tracking-working-time-europe\/\" href=\"https:\/\/actonic.de\/en\/mandatory-tracking-working-time-europe\/\" data-renderer-mark=\"true\"><strong data-renderer-mark=\"true\">In Europe, new time tracking laws<\/strong><\/a> are already discussed. So, it&#8217;s time to rethink your current time tracking practices. There are already some sectors (insurance industry) or companies that internally emphasize data protection and are dependent on establishing <strong data-renderer-mark=\"true\">absolutely secure data security in their time tracking.<\/strong><\/p>\n<h2 id=\"How-secure-is-time-tracking-with-Jira?\" data-renderer-start-pos=\"2821\">How secure is time tracking with Jira?<\/h2>\n<p data-renderer-start-pos=\"2861\">Stock Jira offers configurations for work log visibility, but there are workarounds to view logged working time \u2013 even though permissions you set as an administrator should make it inaccessible to certain user groups.<\/p>\n<ul class=\"ak-ul\" data-indent-level=\"1\">\n<li>\n<p data-renderer-start-pos=\"3083\">If they trick your privacy permissions, the result in the Jira ticket looks like this:<\/p>\n<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_single_image image=&#8221;8977&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"3180\">As you can see, there is a lot to see.<\/p>\n<p data-renderer-start-pos=\"3221\">A serious problem if you want to combine data protection and intelligent time tracking \u2013 or even have to, due to strict regulations.<\/p>\n<p data-renderer-start-pos=\"3355\">But don&#8217;t worry, with<a class=\"css-tgpl01\" title=\"https:\/\/marketplace.atlassian.com\/apps\/1227537\/timesheet-builder-resource-planning-and-teams-management?tab=overview&amp;hosting=cloud\" href=\"https:\/\/marketplace.atlassian.com\/apps\/1227537\/timesheet-builder-resource-planning-and-teams-management?tab=overview&amp;hosting=cloud\" data-renderer-mark=\"true\"><strong data-renderer-mark=\"true\"> Timesheeet Builder <\/strong><\/a>you&#8217;ll create the configurations for <strong data-renderer-mark=\"true\">absolutely secure time tracking <\/strong>at lightning speed.<\/p>\n<h2 id=\"Secure-time-tracking-with-Timesheet-Builder---the-way-to-go!\" data-renderer-start-pos=\"3486\">Secure time tracking with Timesheet Builder &#8211; the way to go!<\/h2>\n<p data-renderer-start-pos=\"3549\">In our last article, we already showed you how to create and <a class=\"css-tgpl01\" title=\"https:\/\/actonic.de\/en\/manage-teams-in-jira-easily\/\" href=\"https:\/\/actonic.de\/en\/manage-teams-in-jira-easily\/\" data-renderer-mark=\"true\"><strong data-renderer-mark=\"true\">manage teams with Timesheet Builder.<\/strong><\/a><\/p>\n<p data-renderer-start-pos=\"3648\">Now we will show you how to guarantee secure timesheets.<\/p>\n<p data-renderer-start-pos=\"3706\"><strong data-renderer-mark=\"true\">1. <\/strong>Start in the Teams module of Timesheet Builder and then navigate to <em data-renderer-mark=\"true\">Create Team.<\/em><\/p>\n<p>[\/vc_column_text][vc_single_image image=&#8221;9059&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"3025\"><strong data-renderer-mark=\"true\">2. <\/strong>Following you will see this pop-up, where you can, of course, enter team names etc. and also set the working time visibility. Just choose between <em data-renderer-mark=\"true\">Public <\/em>and <em data-renderer-mark=\"true\">Secured<\/em>.<\/p>\n<p>[\/vc_column_text][vc_row_inner][vc_column_inner width=&#8221;1\/2&#8243;][\/vc_column_inner][vc_column_inner width=&#8221;1\/2&#8243;][\/vc_column_inner][\/vc_row_inner][vc_column_text]<\/p>\n<h3 id=\"What-is-the-difference-between-a-Public-and-a-Secured-Work-Log?\" data-renderer-start-pos=\"3982\">What is the difference between a Public and a Secured Work Log?<\/h3>\n<p>[\/vc_column_text][vc_single_image image=&#8221;9065&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<ul class=\"ak-ul\" data-indent-level=\"1\">\n<li>\n<p data-renderer-start-pos=\"4049\"><strong data-renderer-mark=\"true\">Public work logs <\/strong>are visible to anyone in your team who has the permission to view them. They are also wrapped in the \u201cHistory\u201d tab and \u201cActivity\u201d tab in the Issue view, as shown in the screenshot above.<\/p>\n<ul class=\"ak-ul\" data-indent-level=\"2\">\n<li>\n<p data-renderer-start-pos=\"4256\">Choose this option if you don&#8217;t want to protect your team&#8217;s data in any particular way.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_single_image image=&#8221;9063&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<ul class=\"ak-ul\" data-indent-level=\"1\">\n<li>\n<p data-renderer-start-pos=\"4349\">A <strong>Secured Work Log,<\/strong> on the other hand, is only visible to users who belong to the team to which the work log is assigned to and have the permission to \u201cview other work logs\u201d or \u201cmanage work logs\u201d (of other team members).<\/p>\n<ul class=\"ak-ul\" data-indent-level=\"2\">\n<li>\n<p data-renderer-start-pos=\"4573\">Thus, privacy is not granted by selecting the <em data-renderer-mark=\"true\">Secured <\/em>option alone. To set the roles, please navigate to the Teams module and select <em data-renderer-mark=\"true\">Roles &amp; Permissions <\/em>from the <em data-renderer-mark=\"true\">Edit Team<\/em> menu.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_single_image image=&#8221;9067&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul class=\"ak-ul\" data-indent-level=\"2\">\n<li>\n<p data-renderer-start-pos=\"4763\">Select either (or both) of the following options to give the Team Member role permission to view and, if necessary, edit saved timesheets.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_single_image image=&#8221;9069&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"4912\">Once you have completed this step, your administrative work is already done!<\/p>\n<h3 id=\"What-makes-this-time-tracking-feature-so-secure?\" data-renderer-start-pos=\"4992\">What makes this time tracking feature so secure?<\/h3>\n<p data-renderer-start-pos=\"5042\">The main difference with the built-in Jira solution is that we store work logs <strong data-renderer-mark=\"true\">separately in our own and <\/strong><em data-renderer-mark=\"true\"><strong data-renderer-mark=\"true\">privacy-compliant<\/strong><\/em><strong data-renderer-mark=\"true\"> database. <\/strong>This means they are not visible in the issue history or activity history of an issue. This feature is currently available for Data Center and will soon be available for Cloud.<\/p>\n<h2 id=\"Flexible-data-protection-management-for-your-working-hours\" data-renderer-start-pos=\"5352\">Flexible data protection management for your working hours<\/h2>\n<p data-renderer-start-pos=\"5412\">Wondering what happens when you move a Public work log to a team with Secure Work Logs? Again, you don&#8217;t need to worry.<\/p>\n<p data-renderer-start-pos=\"5534\">The app automatically deletes the previous work log stored in the Jira database and creates a new secured log with the same information in our database.<\/p>\n<p data-renderer-start-pos=\"5689\">It all happens in the background while you focus on your work.<\/p>\n<p data-renderer-start-pos=\"5753\">You can find more exciting details in our <a class=\"css-tgpl01\" title=\"https:\/\/actonic.atlassian.net\/wiki\/spaces\/ATM\/pages\/6633848891\" href=\"https:\/\/actonic.atlassian.net\/wiki\/spaces\/ATM\/pages\/6962806820\/Secured+work+logs+Data+Center\" data-renderer-mark=\"true\"><strong data-renderer-mark=\"true\">Secured Work Logs documentation.<\/strong><\/a><\/p>\n<h2 id=\"Time-tracking-on-the-secure-side\" data-renderer-start-pos=\"5829\">Time tracking on the secure side<\/h2>\n<p data-renderer-start-pos=\"5863\">Whenever you want to protect your team&#8217;s working hours from external Jira users&#8217; insight, secure individuals&#8217; times, or simply know the location of your data in a protected place, the answer is <a class=\"css-tgpl01\" title=\"https:\/\/marketplace.atlassian.com\/apps\/1227537\/timesheet-builder-resource-planning-and-teams-management?tab=overview&amp;hosting=cloud\" href=\"https:\/\/marketplace.atlassian.com\/apps\/1227537\/timesheet-builder-resource-planning-and-teams-management?tab=overview&amp;hosting=cloud\" data-renderer-mark=\"true\"><strong data-renderer-mark=\"true\">Timesheet Builder.<\/strong><\/a><\/p>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;30px&#8221;][vc_column_text]<\/p>\n<h5 style=\"text-align: center;\">Data breaches happen quickly and cost a lot of money. Therefore, don&#8217;t waste any time and test our tool directly, completely free of charge and without obligation for 30 days!<\/h5>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;50px&#8221;][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>You are a Jira administrator and responsible for the security of your Jira time tracking? Sounds like little fun and a lot of effort at first, but we have a solution for you. Discover now the ultimate guide on how to easily fulfill privacy compliant and secure time tracking in Jira!<\/p>\n","protected":false},"author":15,"featured_media":9073,"comment_status":"closed","ping_status":"open","sticky":false,"template":"single_cta.php","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[240],"tags":[280,295,294,293],"class_list":["post-9075","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles-time-resource-management","tag-jira-en","tag-team-management","tag-time-management","tag-timesheet-builder-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to ensure secure time tracking with Jira - Actonic \u2013 Unfolding your potential<\/title>\n<meta name=\"description\" content=\"Secure working time tracking with Jira \u27a1\ufe0f Comply with data privacy guidelines \u2714\ufe0f Protect sensitive data \u2714\ufe0fMinimize administrative effort \u2714\ufe0f Try it now!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/actonic.de\/en\/how-to-ensure-secure-time-tracking-jira\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to ensure secure time tracking with Jira\" \/>\n<meta property=\"og:description\" content=\"Secure working time tracking with Jira \u27a1\ufe0f Comply with data privacy guidelines \u2714\ufe0f Protect sensitive data \u2714\ufe0fMinimize administrative effort \u2714\ufe0f Try it now!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/actonic.de\/en\/how-to-ensure-secure-time-tracking-jira\/\" \/>\n<meta property=\"og:site_name\" content=\"Actonic \u2013 Unfolding your potential\" \/>\n<meta property=\"article:published_time\" content=\"2022-11-08T06:39:06+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-09-13T11:37:55+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/actonic.de\/wp-content\/uploads\/2022\/11\/How-to-ensure-secure-time-tracking-with-Jira-EN.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"585\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Patricia Modispacher\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Patricia Modispacher\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/how-to-ensure-secure-time-tracking-jira\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/how-to-ensure-secure-time-tracking-jira\\\/\"},\"author\":{\"name\":\"Patricia Modispacher\",\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/#\\\/schema\\\/person\\\/c700b8aadff4de9c01f096c78149a808\"},\"headline\":\"How to ensure secure time tracking with Jira\",\"datePublished\":\"2022-11-08T06:39:06+00:00\",\"dateModified\":\"2023-09-13T11:37:55+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/how-to-ensure-secure-time-tracking-jira\\\/\"},\"wordCount\":907,\"image\":{\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/how-to-ensure-secure-time-tracking-jira\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/actonic.de\\\/wp-content\\\/uploads\\\/2022\\\/11\\\/How-to-ensure-secure-time-tracking-with-Jira-EN.jpg\",\"keywords\":[\"Jira\",\"Team management\",\"Time management\",\"Timesheet Builder\"],\"articleSection\":[\"Time- &amp; Resource Management\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/how-to-ensure-secure-time-tracking-jira\\\/\",\"url\":\"https:\\\/\\\/actonic.de\\\/en\\\/how-to-ensure-secure-time-tracking-jira\\\/\",\"name\":\"How to ensure secure time tracking with Jira - 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