{"id":8425,"date":"2022-08-10T11:01:56","date_gmt":"2022-08-10T09:01:56","guid":{"rendered":"https:\/\/actonic.de\/dsgvo-konform-in-jira-und-confluence\/"},"modified":"2023-03-31T10:27:26","modified_gmt":"2023-03-31T08:27:26","slug":"gdpr-compliant-in-jira-and-confluence","status":"publish","type":"post","link":"https:\/\/actonic.de\/en\/gdpr-compliant-in-jira-and-confluence\/","title":{"rendered":"Five key steps to ensure GDPR compliance in Jira and Confluence"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<\/p>\n<h2 data-pm-slice=\"1 1 []\">How to process data in a GDPR-compliant way: Five criteria<\/h2>\n<h3>1. You communicate the information about your data storage and ask for consent<\/h3>\n<p>You may only store personal data with the prior consent of the person concerned. The declaration of consent must be formulated in a comprehensible manner and be easily accessible. A simple withdrawal from the declaration of consent must also be ensured (Article 4 GDPR).<\/p>\n<h3>2. You <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"39e2fdc0-a5e9-4874-888e-f81e8cc40f2d\">make it clear for which<\/span> reason the personal data gets processed and for what it is used<\/h3>\n<p>If you store personal data, the right of access applies. This states that you must provide the persons whose data you store with information about the data at any time (Article 15 GDPR).<\/p>\n<h3>3. Your systems have processes to administer violation reports, the \u201cright to be forgotten\u201d and the \u201cright of access\u201d<\/h3>\n<p>If there is a personal data breach, you must notify the data subjects within 72 hours, according to the GDPR. In order to manage this directly, you should have implemented appropriate processes in the company beforehand (Articles 33 and 34 GDPR).<\/p>\n<h3>4. You provide the data protection information <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"c134f1f4-a55a-4653-8017-51695bfae15f\">at the same time of<\/span> the data collection<\/h3>\n<p>Through the <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"c2154b3a-d8bb-4235-a474-8e676bf5a254\">\u201cright to information\u201d<\/span>, data subjects must be informed that their personal data has been collected. This must be done at the time of data collection (Article 13 GDPR).<\/p>\n<h3>5. You use <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"79e130ee-d104-4ca6-8919-a795a8604b7c\">pseudonymization <\/span>for data storage<\/h3>\n<p>Data that can be attributed to individuals must be hidden or stored anonymously so that it cannot be easily traced back to the individuals (Article 4 No. 5 GDPR).[\/vc_column_text][vc_single_image image=&#8221;8424&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<h3 data-pm-slice=\"1 1 []\">These solutions provide the apps for the five GDPR compliance criteria<\/h3>\n<h3>1. You communicate the information about your data storage and ask for consent<\/h3>\n<p>With the apps, you can easily create a privacy policy announcement banner without any HTML knowledge. This way, you can <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"446f8555-8f0e-4d1c-bb92-890b50fabb07\">quickly<\/span> communicate GDPR policies and collect consents.<\/p>\n<h3>2. You <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"056d0727-6bd0-478e-8052-77f0edc6b9c5\">make it clear for <\/span>which reason the personal data gets processed and for what it is used<\/h3>\n<p>The apps help you to find personal data with just a few clicks and then anonymize or delete it. This means you are always prepared for requests for information.<\/p>\n<h3>3. Your systems have processes to administer violation reports, the \u201cright to be forgotten\u201d and the \u201cright of access\u201d<\/h3>\n<p>As just mentioned, the app a<span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"5ec6b3ed-2ac0-4ea1-95bb-4ae815d90a3a\">llow<\/span>s you to anonymize data in no time at all, and then you only have to notify the people concerned. You can find out exactly how this works in our video:[\/vc_column_text][vc_video link=&#8221;https:\/\/youtu.be\/8DUZdEggynE&#8221; title=&#8221;How to Anonymize Users in Jira?&#8221;][vc_column_text]<\/p>\n<h3 data-pm-slice=\"1 1 []\">4. You provide the data protection information at the same time of the data collection<\/h3>\n<p>As mentioned in criterion one, the solution for this is an announcement banner created by the app. This is customizable and could look like this, for example:[\/vc_column_text][vc_single_image image=&#8221;8420&#8243; img_size=&#8221;full&#8221;][vc_column_text]<\/p>\n<h3 data-pm-slice=\"1 1 []\">5. You use pseudonymization for data storage<\/h3>\n<p>You already know that our apps make it easy to anonymize personal data. However, <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"cc322bd3-db31-468c-84f5-f21d60ccd727\">they <\/span>can do even more: automated user anonymization. With the Data Cleaner module, you can set up rules to anonymize selected data <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"ff31b16c-0685-4077-827c-b78c6c0bce90\">automatically<\/span>.[\/vc_column_text][vc_single_image image=&#8221;8422&#8243; img_size=&#8221;full&#8221;][vc_column_text]<\/p>\n<h2 data-pm-slice=\"1 1 []\">Conclusion: Five key steps to ensure GDPR compliance in Jira and Confluence<\/h2>\n<p>Data protection can sometimes be complicated. But in Jira and Confluence, GDPR doesn&#8217;t have to give you a headache. With the apps <strong>Data Protection and Security Toolkit for Jira and Confluence,<\/strong> you always work <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"78865a14-8c52-4369-94b8-dcec3c689763\">GDPR-compliant<\/span> and can <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"237c4374-c2a3-469f-8181-a77b6403f714\">check off all mentioned criteria.<\/span><\/p>\n<p><em>Do you want to free yourself from your worries around the topic of GDPR compliance? Then get the apps Data Protection and Security Toolkit for Jira and Confluence now! Test <span class=\"fabric-editor-annotation\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"fd1dc4c5-071e-4d26-85ab-5df1bdba90ae\">them <\/span>on the Atlassian Marketplace free of charge for 30 days:<\/em>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/2&#8243;][button title=&#8221;Test Data Protection and Security Toolkit for Jira&#8221; link=&#8221;https:\/\/marketplace.atlassian.com\/apps\/1218962\/gdpr-dsgvo-and-security-for-jira?hosting=cloud&amp;tab=overview&amp;utm_source=website&amp;utm_medium=lp&amp;utm_campaign=GDPR+Jira+lp&#8221; button_align=&#8221;center&#8221; button_size=&#8221;btn-lg&#8221; el_id=&#8221;1660123244651-3187e37b-99b1&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][button title=&#8221;Test Data Protection and Security Toolkit for Confluence&#8221; link=&#8221;https:\/\/marketplace.atlassian.com\/apps\/1219041\/gdpr-dsgvo-and-security-for-confluence?hosting=cloud&amp;tab=overview&amp;utm_source=website&amp;utm_medium=lp&amp;utm_campaign=GDPR+Confluence+lp&#8221; button_align=&#8221;center&#8221; button_size=&#8221;btn-lg&#8221; el_id=&#8221;1660123305042-91738a36-fca3&#8243;][\/vc_column][\/vc_row][vc_row][vc_column][vc_empty_space][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>To help you ensure that you process personal data in a GDPR-compliant manner, we have compiled a list of five data protection criteria. You&#8217;ll also learn how to easily comply with these criteria in Jira and Confluence.<\/p>\n","protected":false},"author":13,"featured_media":8415,"comment_status":"open","ping_status":"open","sticky":false,"template":"single_cta.php","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[238],"tags":[281,345,344,327,322,280],"class_list":["post-8425","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles-data-security","tag-confluence-en","tag-data-protection-and-security-confluence-en","tag-data-protection-and-security-jira-en","tag-data-security-en","tag-gdpr-en","tag-jira-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Five key steps to ensure GDPR compliance in Jira and Confluence - Actonic \u2013 Unfolding your potential<\/title>\n<meta name=\"description\" content=\"How to work GDPR-compliant in Jira and Confluence: \ud83d\udd12 with 5 criteria for compliance | Read now!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/actonic.de\/en\/gdpr-compliant-in-jira-and-confluence\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Five key steps to ensure GDPR compliance in Jira and Confluence\" \/>\n<meta property=\"og:description\" content=\"How to work GDPR-compliant in Jira and Confluence: \ud83d\udd12 with 5 criteria for compliance | Read now!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/actonic.de\/en\/gdpr-compliant-in-jira-and-confluence\/\" \/>\n<meta property=\"og:site_name\" content=\"Actonic \u2013 Unfolding your potential\" \/>\n<meta property=\"article:published_time\" content=\"2022-08-10T09:01:56+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-03-31T08:27:26+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/actonic.de\/wp-content\/uploads\/2022\/08\/Five-key-steps-to-ensure-GDPR-compliance-in-Jira-and-Confluence-EN.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"585\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Ruben J\u00e4ckle\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Ruben J\u00e4ckle\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/gdpr-compliant-in-jira-and-confluence\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/gdpr-compliant-in-jira-and-confluence\\\/\"},\"author\":{\"name\":\"Ruben J\u00e4ckle\",\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/#\\\/schema\\\/person\\\/9f48b279e4bd61a4afc30082e6eac274\"},\"headline\":\"Five key steps to ensure GDPR compliance in Jira and Confluence\",\"datePublished\":\"2022-08-10T09:01:56+00:00\",\"dateModified\":\"2023-03-31T08:27:26+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/gdpr-compliant-in-jira-and-confluence\\\/\"},\"wordCount\":795,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/gdpr-compliant-in-jira-and-confluence\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/actonic.de\\\/wp-content\\\/uploads\\\/2022\\\/08\\\/Five-key-steps-to-ensure-GDPR-compliance-in-Jira-and-Confluence-EN.jpg\",\"keywords\":[\"Confluence\",\"Data Protection and Security Toolkit for Confluence\",\"Data Protection and Security Toolkit for Jira\",\"Data Security\",\"GDPR\",\"Jira\"],\"articleSection\":[\"Data Security\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/actonic.de\\\/en\\\/gdpr-compliant-in-jira-and-confluence\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/gdpr-compliant-in-jira-and-confluence\\\/\",\"url\":\"https:\\\/\\\/actonic.de\\\/en\\\/gdpr-compliant-in-jira-and-confluence\\\/\",\"name\":\"Five key steps to ensure GDPR compliance in Jira and Confluence - 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