{"id":8070,"date":"2022-06-21T15:26:46","date_gmt":"2022-06-21T13:26:46","guid":{"rendered":"https:\/\/actonic.de\/jira-benutzer-anonymisieren-der-ultimative-leitfaden\/"},"modified":"2023-03-31T10:36:07","modified_gmt":"2023-03-31T08:36:07","slug":"anonymize-jira-users-guide","status":"publish","type":"post","link":"https:\/\/actonic.de\/en\/anonymize-jira-users-guide\/","title":{"rendered":"Anonymize Jira users: the ultimate guide"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]But how do <span id=\"4f4d4a86-765f-4238-8b54-a5602efc931c\" data-renderer-mark=\"true\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"4f4d4a86-765f-4238-8b54-a5602efc931c\">you get<\/span> from this:[\/vc_column_text][vc_single_image image=&#8221;8038&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]To this?[\/vc_column_text][vc_single_image image=&#8221;8058&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"1197\">To<strong data-renderer-mark=\"true\"> anonymize a Jira user<\/strong> to ensure the \u201cRight to be forgotten\u201d or other rules, you could either:<\/p>\n<ol class=\"ak-ol\" data-indent-level=\"1\">\n<li>\n<p data-renderer-start-pos=\"1297\">delete everything, but then you lose all the information you probably need to keep, or<\/p>\n<\/li>\n<li>\n<p data-renderer-start-pos=\"1387\">manually search everything and spend lots of time on manual execution, or<\/p>\n<\/li>\n<li>\n<p data-renderer-start-pos=\"1464\">use t<span id=\"34c0f48f-a4db-4b76-ac5a-50b84c19d9d3\" data-renderer-mark=\"true\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"34c0f48f-a4db-4b76-ac5a-50b84c19d9d3\">he easy interface of <strong><a href=\"https:\/\/marketplace.atlassian.com\/apps\/1218962\/data-protection-and-security-toolkit-for-jira?hosting=cloud&amp;tab=overview\">Data Protection and Security Toolkit for Jira<\/a>.<\/strong><\/span><\/p>\n<\/li>\n<\/ol>\n<p data-renderer-start-pos=\"1531\">We\u2019ll show <strong data-renderer-mark=\"true\">the ultimate Jira user anonymization guide<\/strong> you always wanted to have. Read more on how to succeed with the third option and save time and minimize <span id=\"ffb5f43a-f1e7-4935-afc7-2c3d34cf5cf7\" data-renderer-mark=\"true\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"ffb5f43a-f1e7-4935-afc7-2c3d34cf5cf7\">error rates<\/span> with our solution.<\/p>\n<p>[\/vc_column_text][vc_raw_html]JTNDaHIlM0U=[\/vc_raw_html][vc_column_text]<\/p>\n<h2 id=\"How-to-anonymize-Jira-users-explained-in-a-video:\" data-renderer-start-pos=\"1724\">How to anonymize Jira users video tutorial<\/h2>\n<p data-renderer-start-pos=\"1775\">In the <span id=\"d1b2ad8c-4eec-4486-b24c-0855a27ab3eb\" data-renderer-mark=\"true\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"d1b2ad8c-4eec-4486-b24c-0855a27ab3eb\">mood <\/span>for a great tutorial? Here, you\u2019ll find all the steps for your Jira user anonymization explained:<\/p>\n<p>[\/vc_column_text][vc_video link=&#8221;https:\/\/www.youtube.com\/watch?v=8DUZdEggynE&amp;ab_channel=Actonic&#8221; align=&#8221;center&#8221;][vc_raw_html]JTNDaHIlM0U=[\/vc_raw_html][vc_column_text]<\/p>\n<h1 id=\"The-ultimate-guide-for-Jira-user-anonymization\" data-renderer-start-pos=\"1892\">The ultimate guide for Jira user anonymization<\/h1>\n<p data-renderer-start-pos=\"1940\"><strong data-renderer-mark=\"true\">Step 1: <\/strong>Open the Data Cleaner Dashboard and select<strong data-renderer-mark=\"true\"> Anonymize Users<\/strong>.<\/p>\n<p>[\/vc_column_text][vc_single_image image=&#8221;8069&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<strong data-renderer-mark=\"true\">Step 2: <\/strong>In the next screen, click on<strong data-renderer-mark=\"true\"> Anonymize data.<\/strong>[\/vc_column_text][vc_single_image image=&#8221;8040&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"2072\"><strong data-renderer-mark=\"true\">Step 3:<\/strong> Then, you can start typing any<strong data-renderer-mark=\"true\"> <span id=\"c1822705-9674-4713-9f8d-613d1da0565a\" data-renderer-mark=\"true\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"c1822705-9674-4713-9f8d-613d1da0565a\">User\u2019<\/span>s name<\/strong> to select the <strong data-renderer-mark=\"true\">Source user<\/strong>, the person whose content you want to anonymize (in our example: Lucas Miller, the hardworking guy). You can also select already deactivated users \u2013 not that easy with the Jira out-of-the-box solution!<\/p>\n<p data-renderer-start-pos=\"2352\">Thereafter, you can choose a <strong data-renderer-mark=\"true\">Target user<\/strong> to take the place of the<span id=\"4ac2078e-c355-475b-8e56-7f10d4975582\" data-renderer-mark=\"true\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"4ac2078e-c355-475b-8e56-7f10d4975582\"> Source user<\/span> after anonymization.<\/p>\n<p data-renderer-start-pos=\"2452\">As <span id=\"0ee80b89-7a68-4428-968f-41cb7d921da5\" data-renderer-mark=\"true\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"0ee80b89-7a68-4428-968f-41cb7d921da5\">Target Use<\/span>r, you can either select an already existing user, or you can create your own dummy user, which will then take over the ownership.<\/p>\n<p data-renderer-start-pos=\"2597\">Click on <strong data-renderer-mark=\"true\">Continue<\/strong>.<\/p>\n<p>[\/vc_column_text][vc_single_image image=&#8221;8042&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"2576\"><strong data-renderer-mark=\"true\">Step 4:<\/strong> Now, you can either select projects that are already archived, or you select from the current projects. For<strong data-renderer-mark=\"true\"> Current projects<\/strong>, you also have the option to define the <strong data-renderer-mark=\"true\">Scope <\/strong>of the projects, which will then be anonymized. Make sure to hit the checkmark to <strong data-renderer-mark=\"true\">Include all ticket related content<\/strong>, to not miss any relevant content.<\/p>\n<p>[\/vc_column_text][vc_single_image image=&#8221;8044&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"2576\"><strong data-renderer-mark=\"true\">Step 5: <\/strong>In this step, you\u2019re able to pick some post anonymization options. For example, if you want to clear the profile data and remove the user from all groups, you simply<span id=\"0008e203-f22a-4117-8556-cc1ea7b61fe9\" data-renderer-mark=\"true\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"0008e203-f22a-4117-8556-cc1ea7b61fe9\"> <\/span><span id=\"7fe91a43-9800-4f07-b16a-ed55bc0bd264\" data-renderer-mark=\"true\" data-mark-type=\"annotation\" data-mark-annotation-type=\"inlineComment\" data-id=\"7fe91a43-9800-4f07-b16a-ed55bc0bd264\">have <\/span>to activate the checkmarks. And our tool will take care of everything.<\/p>\n<p>[\/vc_column_text][vc_single_image image=&#8221;8046&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"2576\"><strong data-renderer-mark=\"true\">Step 6: <\/strong>If you want to disable the selected user before the anonymization starts, here\u2019s the point to do so. Then, click on <strong data-renderer-mark=\"true\">Anonymize<\/strong>.<\/p>\n<p>[\/vc_column_text][vc_single_image image=&#8221;8048&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"2576\"><strong data-renderer-mark=\"true\">Schritt 7: <\/strong>Bevor der Prozess beginnt, geben wir Ihnen einen \u00dcberblick \u00fcber alles, was danach passieren wird. Sie k\u00f6nnen transparent nachvollziehen, welche*r Nutzer*in durch welche*n Nutzer*in ersetzt wird und welchen Umfang Sie f\u00fcr das Projekt gew\u00e4hlt haben.<\/p>\n<p>[\/vc_column_text][vc_single_image image=&#8221;8050&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text el_class=&#8221;info-box-general&#8221;]<\/p>\n<p data-renderer-start-pos=\"3583\">Please keep in mind that anonymization cannot simply be undone. Only if you are absolutely sure about this process, you should perform the anonymization.<\/p>\n<p data-renderer-start-pos=\"3738\">At this point, it is necessary to check the box <strong data-renderer-mark=\"true\">Yes, I confirm that I want to anonymize the data irreversibly<\/strong>.<\/p>\n<p>[\/vc_column_text][vc_single_image image=&#8221;8052&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"3856\">Hit <strong data-renderer-mark=\"true\">Anonymize <\/strong>to start the process.<\/p>\n<p data-renderer-start-pos=\"3895\"><strong data-renderer-mark=\"true\">Step 8:<\/strong> When the process is finished, you can navigate to the <strong data-renderer-mark=\"true\">overview <\/strong>page. It shows you what exactly has been anonymized in your project.<\/p>\n<p>[\/vc_column_text][vc_single_image image=&#8221;8056&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"2576\">Congratulations, with a few clicks, you have anonymized a Jira user!<\/p>\n<p>[\/vc_column_text][vc_single_image image=&#8221;8060&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221;][vc_column_text]<\/p>\n<p data-renderer-start-pos=\"4118\">If you want to know more, <a class=\"css-bspq7p\" title=\"https:\/\/outlook.office365.com\/owa\/calendar\/ActonicAppDemo@actonic.de\/bookings\/\" href=\"https:\/\/outlook.office365.com\/owa\/calendar\/ActonicAppDemo@actonic.de\/bookings\/\" data-renderer-mark=\"true\"><strong data-renderer-mark=\"true\">please request a demo<\/strong><\/a>, and we will answer all of your questions!<\/p>\n<p data-renderer-start-pos=\"4210\">And if you can\u2019t wait to try this great data security tool for Jira yourself right now, feel free to do so.<\/p>\n<p>[\/vc_column_text][vc_empty_space height=&#8221;50px&#8221;][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>As a Jira administrator, there comes a time when you need to delete personal user data, but want to keep the content in the tickets. Anonymizing Jira users manually is a time-consuming and error-prone task. In this article with amazing visual content, we\u2019ll give you the ultimate Jira anonymizing guide you have always been looking for!<\/p>\n","protected":false},"author":15,"featured_media":8064,"comment_status":"open","ping_status":"open","sticky":false,"template":"single_cta.php","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[238],"tags":[344,327,322,280],"class_list":["post-8070","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles-data-security","tag-data-protection-and-security-jira-en","tag-data-security-en","tag-gdpr-en","tag-jira-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Anonymize Jira users: the ultimate guide - Actonic \u2013 Unfolding your potential<\/title>\n<meta name=\"description\" content=\"Anonymize Jira users easily \u27a1\ufe0f for privacy policies like CCPA, GDPR and more \u2714\ufe0f read now!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/actonic.de\/en\/anonymize-jira-users-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Anonymize Jira users: the ultimate guide\" \/>\n<meta property=\"og:description\" content=\"Anonymize Jira users easily \u27a1\ufe0f for privacy policies like CCPA, GDPR and more \u2714\ufe0f read now!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/actonic.de\/en\/anonymize-jira-users-guide\/\" \/>\n<meta property=\"og:site_name\" content=\"Actonic \u2013 Unfolding your potential\" \/>\n<meta property=\"article:published_time\" content=\"2022-06-21T13:26:46+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-03-31T08:36:07+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/actonic.de\/wp-content\/uploads\/2022\/06\/How-to-anonymize-Jira-users-EN.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"585\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Patricia Modispacher\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Patricia Modispacher\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/anonymize-jira-users-guide\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/anonymize-jira-users-guide\\\/\"},\"author\":{\"name\":\"Patricia Modispacher\",\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/#\\\/schema\\\/person\\\/c700b8aadff4de9c01f096c78149a808\"},\"headline\":\"Anonymize Jira users: the ultimate guide\",\"datePublished\":\"2022-06-21T13:26:46+00:00\",\"dateModified\":\"2023-03-31T08:36:07+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/anonymize-jira-users-guide\\\/\"},\"wordCount\":836,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/anonymize-jira-users-guide\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/actonic.de\\\/wp-content\\\/uploads\\\/2022\\\/06\\\/How-to-anonymize-Jira-users-EN.jpg\",\"keywords\":[\"Data Protection and Security Toolkit for Jira\",\"Data Security\",\"GDPR\",\"Jira\"],\"articleSection\":[\"Data Security\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/actonic.de\\\/en\\\/anonymize-jira-users-guide\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/actonic.de\\\/en\\\/anonymize-jira-users-guide\\\/\",\"url\":\"https:\\\/\\\/actonic.de\\\/en\\\/anonymize-jira-users-guide\\\/\",\"name\":\"Anonymize Jira users: the ultimate guide - 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